Here are some guidance shared by our fellow friends who’d completed their COC revalidation, which might help saving you time and effort dealing with Malaysia Marine Department (MARDEP) application process.
- First thing first, have all required documents ready. The STCW 2010 Manila Ammendments brings in new requirements which will come into force beginning of 2017.
- Seafarers revalidating their COC after 1st Jan 2017 will require to have revalidated BST, AFF, and Survival Craft certificate. These certificates now carries a validity of 5 years. ALAM Melaka, CME Klang , MSTS Johor, Innatech are some of the many approved training centres who offers such courses. So book yourself a seat if you haven’t done so. choose whichever fits your budget and convenient to your location.
- For those who holds ECDIS, BRM and SSO certificate issued by ALAM will have to change with new ones issued by MARDEP charging rm10 each. Suggest to have these renewed well before starting COC renewal application as it could take upto 2~4 weeks to have it issued!
Example of OLD ECDIS certificate issued by ALAM
Example of New ECDIS certificate issued by MARDEP (cost RM10)
- As For Medical Examination, Mardep no longer accept certificates other than the ones approved by them (Jabatan Laut Malaysia). UK ENG1, OGUK, etc… are no longer accepted. However do contact Mardep to double check. One Clinic which offers super fast medical checkup is “Klinik Dan Surgery Raju” located minutes away from Wisma Pelaut, Klang. It cost RM100 for a 2 year validity certificate. For a complete list of Approved Panel Clinics visit Mardep FAQ page.
Summary of Documents required:
- BST (Refresher) – (Personal Survival Techniques, Fire Prevention and Fire Fighting, Proficiency in Survival Craft and Rescue Boat)
- Advance Fire Fighting (Refresher)
- Proficiency in Fast Rescue Boat (Refresher)- *not mandatory
- Radar Navigation and Radar Plotting
- Medical First Aid / Medical Care -*chief mate and above
- Ship Security Officer – *issued by Mardep
- Bridge Resource Managment – *issued by Mardep
- ECDIS – *issued by Mardep
- Medical Examination Certificate – approved by Mardep
- Photocopy of IC / Passport (foreigners)
- Photocopy of Discharge book – Identity page & last two pages of sea service.
Now what happens if you lost any of the above certificates? No worries, Mardep would be able to issue new ones (except for IC and passport of course) as long their inside the database. again RM10 per new issuance. Previously Mardep used to ask for police report/statement of missing documents as evidence, but now its no longer the case.
Having all required docs ready, now its time to fill in the online application via SPDX portal. Either fill it at home, or at Port Offices of your choice (not sure if all port office provide this facility). If you’re planning to visit Wisma Pelaut during peak hours, better off filling it at home. you’ll never know if it’ll be overcrowded for any reason. However the plus side doing at port offices is you’d be able to seek assistance from the marine officers whenever you have doubts. Below are some screenshots from SPDX portal which might help you out.
1) SPDX portal – Select “APPLICATION AND STATUS INQUIRY”
2) Select Port Office from the drop-down list of your choice (Read the ‘Note’ section!)
3) Click “Certificate of Competency” and insert your IC, Passport, or Seaman Number to preview your profile
4) Select latest valid COC to be renewed
5) Select “Renew Certificate of Competency”
From here on its pretty much straight forward. Just update all information as necessary.
At the bottom page tick box declaring information provided are true, then “Submit Application”.
Upon online application submission, you’ll be prompt for FPX (online banking) payment. This step could be skipped if you choose to pay by Money Order/Wang Pos (That’s right folks. this ancient method still exist as an option). Renewal Fee is RM100 upto the moment this entry is being published.
7) Print out ‘Online Application slip’
Now that you have everything in place, you’re ready to make your way to your chosen Port Office. Handover all documents together with the ‘Online application slip’. Do take Contact Number of the person processing your application. If Wisma Pelaut (Pelabuhan Klang) was the port office of your choice, it will take roughly 2 weeks to get your new COC ready. Due to the fact its the marine HQ and where all COCs are being processed. Might take longer if appplied through other Port Offices considering postage time.
So to sum up…
I personally wasted precious time lining up at Port Klang Mail Office just for the sake of getting a Money Order. Finding a photocopy machine shop was a nightmare during peak hours of traffic, not realising Wisma Pelaut do provide photocopying service. However don’t expect it to be as cheap as 10 cents. Anyhow, it doesnt really matter as long you get the job done.
Hope this entry somehow brings benefit to those planning to renew their COC in future. Till then, have a pleasant day ahead and a Happy New Year!
P/S: This is the first public article published by Awolian.com, a DNS07 Alumni newly launched official website. On behalf of our Alumni, I would like to thank all the support given by our Malaysian Seafaring Community in making this website as success. Help us by giving feedback, new ideas and constructive comments.
We’d also like to take this opportunity to invite any Organisation to be part of our Affiliate Programme by registering at our homepage. Together we build strong chains of seafaring brotherhood nationwide.